How do I authorize my ACH transactions?

Description:  Prearranged Payment and Deposits. Used to credit or debit a consumer account. Popularly used for payroll direct deposits and preauthorized bill payments.

Authorization Requirement: A signed written authorization form (included in your Getting Started pack.)

Description: Corporate Cash Disbursement. Any transaction from a business bank account is automatically a CCD, no matter the form it was received in (paper check, telephone, etc.) Note that many business checks are not eligible for ACH processing. 

Authorization Requirement: Follow the requirements outlined on this page, based on the method by which the payment is authorized. (web, telephone, signed form etc.)

Description: Transaction handled over the telephone.
Authorization Requirement: Your PaySimple Solution meets the authorization requirements for you.  By sending your customers the default email receipt provided, you’re already correctly authorizing your transactions. All you need to do is cc yourself on the email receipt and save it for two years (this protects you if the customer declares a chargeback.) Or, instead of sending a receipt, you can also record the verbal authorization.

Description: Electronic authorization through the Internet to create an ACH entry.
Authorization Requirement: The required checkbox and Terms & Conditions field is provided in your PaySimple Solution 2.0.  Simply copy and paste this content (customized with your company name) into the Terms & Conditions field when editing your web form.

I authorize {company name} to debit the bank account indicated in this web form, for noted amount on today’s date. I understand that because this is an electronic transaction, these funds may be withdrawn from my account as soon as the above noted transaction date. I acknowledge that the origination of ACH transactions to my account must comply with the provisions of U.S. law. I will not dispute merchant debiting my checking/savings account, so long as the amount corresponds to the terms indicated in this web form.

Description: Accounts Receivable Entries. A check received through mail or drop box which is scanned to become an ACH entry.

Authorization Requirement: Notice to customers that: “Paper checks may be converted into electronic entries.”  This must be noted in your invoices, and can be noted on a sign in your storefront.

Note:  For ARC and BOC entries, you are required to keep the paper check, or copy of the front of the check (digital or on paper), for 2 years in a commercially reasonable secure manner.

(Which just means it should be stored in a lockable filing cabinet or in an encrypted computer file.)

Description: Back office conversion. Scan and submission of a paper check received in person.

Authorization Requirement: Notice to customers that:  “Paper checks may be converted into electronic entries.” This may serve as a sign in your storefront.

Description:  Resubmission of a bounced check. 

Authorization Requirement:  If you attempted to deposit a check at your bank and it was sent back as returned, you can submit the check for electronic processing 2 times, no more than 48 hours apart.